Our event would not be possible without the amazing support of our volunteers! This multifaceted event seeks individuals with varying skill sets and experience. Come out and volunteer in relaxed atmosphere, where you can meet new friends, support an amazing cause and join the fun!

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VOLUNTEER INFORMATION

• Event Days: September 8th & 9th, 2018!
• Wear comfortable shoes and clothes. An event T-shirt will be given to you to wear and keep!
• Be ready for the weather (bring sunscreen and a water resistant jacket, if needed)
• For those who are volunteering on both days, please refer to the Weekend Handbook for other necessary items (sleeping bag, swim suit, etc)
• We will be holding a meeting for all volunteers at 7:00pm in the upstairs of the Maple Lodge on the Saturday evening (Sept 8th).
• Check-In Times
  • ​Saturday: Please check-in at the Volunteer Check In on Saturday at 6:15am. Once you have finished your Saturday jobs please proceed to Stillwood Camp and Conference Centre and check in with the volunteers at the arrival desk. If your position does not start until later in the day, please contact Marissa if you plan to arrive later or at your volunteer position location as you may need to pick up supplies. 
  • Sunday: Please check in with Marissa outside of Maple Lodge before leaving at 8:00am (please ensure that you have had breakfast already). 
    

VOLUNTEER JOB DESCRIPTIONS

Rest stop

Duties:

• You will be responsible for:
  • Meeting with your team in the morning before heading off to the rest stop location
  • checking in with the site custodian (if any)
  • setting up the rest stop
  • putting up signage
  • preparing food items and arranging everything on the table
  • cleaning up the rest stop
  • proceeding to the Finish Line once the Final Sweep Van has arrived and told you can leave.
  • Please ensure that you bring everything back with you from the Rest Stop 

Route marshal

Duties:

• Standing at your designated location on the route and ensuring that trekkers do not go the wrong way
• Helping trekkers to cross any major intersections at your location
• Remaining at your location until the Final Sweep arrives and tells you that the last trekker has passed and you can proceed to the finish line.
• Please DO NOT stop traffic at any time 

 
Please note – It is very important that you remain at your designated intersection for the duration of your shift.  These intersections are deemed either dangerous for crossing or confusing for directions.  

ARRIVAL DESK

Duties:

• Set-up the Arrival Desk with the supplies 
• As trekkers approach the table, congratulate them on finishing the first day of Trek and make sure they have had their photo taken
• Give them their Stillwood package and explain to them what's inside
• Ask them if there are any problems with their bike that they want Dunbar Cycles to take a look at and if so then have them fill out a Bike Repair sheet and tell them to stick it in their tire spokes 
• Show them the boards that have the bunking lists, Stillwood maps and Event Itinerary on them; answer any questions that they may have
• Tell them about snacks which are located over at the Maple Lodge
• Tell them how to get to the Bike Shelter and explain that they can claim their gear at the shelter and then proceed to their cabin 

registration

Duties: 

• Setting up registration area
• Registering Trekkers
• Collecting donations
• Informing Trekkers of important event details
• Cleaning-up the registration area
• More specific role training will be provided by your supervisor at the event 

finish line

Duties:

• Cheering for the trekkers as they cross the finish line
• Checking off the trekkers’ numbers as they cross
• Directing trekkers to the Trekker photo area
• Assisting photographers with the Trekker photos
• Making sure that any trekkers who require medical assistance are taken car

BREAKFAST VOLUNTEER

Duties:

• Set-up food areas (buffet table, beverage area)
• Prep all food items and arrange on buffet table
• Replenish all food and other items only as needed
• Make sure water dispensers are set-up and that there are cups beside the water
• Make sure hot water urns are heating water and coffee is made
• Ensure that there are cups, tea bags, cream, sugar and stir sticks beside urns
• Make sure garbage cans have bags in them and that they are replaced when full
• Clean up all food items and areas once last person has eaten; food is to be packaged and either stored in fridge/storage or loaded into the Rest Stop vans
• All utensils have to be cleaned, dried and packed in appropriate boxes

FRIDAY BBQ 

Duties:

• Setting up food areas (grill, buffet table, beverage area)
• Prep all food items and arrange all condiments, salads, plates, cutlery and desserts on buffet table
• Cook meat burgers, chicken burgers, veggie burgers, & corn
• Replenish all food and other items only as needed; try not to open any packages unless you are sure they will be needed (we can return whatever is not opened)
• Place juice and pop in ice bins with ice, make sure they are kept full, but do not open any cases of pop or juice unless it is needed
• Make sure water dispensers are set-up and that there are cups beside the water
• Make sure the water urns are full and heating the water and that there are cups, coffee, tea, cream, sugar and stir sticks beside the urns
• Make sure garbage cans have bags in them and that they are replaced when full

SUNDAY BBQ

Duties:

• ​Setting up food areas (grill, buffet table, beverage area)
• Prep all food items and arrange all condiments, salads, plates, cutlery and desserts on buffet table
• Cook meat burgers, chicken burgers, veggie burgers, & corn
• Replenish all food and other items only as needed
• Place juice and pop in ice bins with ice. Make sure they are kept full, but do not open any cases of pop or juice unless it is needed
• Make sure water dispensers are set-up and that there are cups beside the water
• Make sure the water urns are full and heating the water and that there are cups, coffee, tea, cream, sugar and stir sticks beside the urns

BIKE SHED

Duties: 

• Ask participants if there are any problems with their bike that they want Dunbar Cycles to take a look at and if so then have them fill out a Bike Repair sheet and tell them to stick it in their tire spokes once their bike is parked
• Help them place their bike in the Bike Shelter and explain that they can claim their gear at the shelter and then proceed to their cabin
  
• Help place bikes on the barricades inside the Bike Shelter 

GEAR LOADER

Duties:
​
Saturday:

• Loading trekkers’ gear into the 5-ton truck, loading any food items, water bottles, event supplies, etc that will be needed at Stillwood camp
• Unloading the gear at Stillwood camp, ensuring that the bags are placed in neat rows on top of tarps.
• Greeting trekkers as they arrive and helping them find their bags. 

 
Sunday:

• On Sunday morning at Stillwood, you will be responsible for loading trekkers’ gear back into the 5-ton truck and loading any other event supplies into the truck.
• Unloading the gear into the Registration tent at Hazelmere and ensuring bags are placed in neat rows on top of tarps

• ​Unloading all other gear and supplies from truck into tent so that the 5-ton truck can be returned empty to Budget. 

VOLUNTEER RESOURCES

WHAT TO BRING

• Wear comfortable casual clothing and shoes. On arrival you will be given an event t-shirt to wear.
• Athletic shoes are suggested, and don’t forget your hat and sunscreen if it’s hot, and rain gear if it looks like it might rain.
• Fold-able chairs if you have one (especially for Start/Finish Line, Route Marshals, and Rest Stop Volunteers.
• For those who are spending the entire weekend with us refer to the Weekend Handbook for other necessary items (sleeping bag, swim suit, etc​)

If you have any questions or concerns prior to Trek weekend, please contact Marissa McFadyen at 604-731-5864 or email trek@bc.lung.ca